Grupo Komtes – Activating PMO – Efficiently Managing Projects Automation

Solutions for Fire Protection and Safety

Challenge

As a pioneer in Fire Protection Solutions, Grupo Komtes was in need of a centralized Project Management Office (PMO) to help them manage several business units, projects and teams simultaneously and effectively. The company lost track of resource allocation, was not able to keep various projects up to date, and had encountered disorganized project tracking.

Solution

PMPeople built and automated a PMO framework in a month allowing for:

Role-specific responsibilities aiding in collaboration for the projects.

Consolidation of the accounting of the 220 packages and 86 projects.

Direct submission of timesheet and expense claims: over 2000 timesheets and more than 500 expense reports submitted.

Automated status reporting published over 300 reviews that fully reflected the progress of works and ensured publicity.

Results

Operational efficiency enhanced due to 100+ projects being updated on time.

Improved governance: documentation security and compliance was constant.

Less administrative work burdening project teams improved resource allocation.

Key Takeaway

Automation of PMO helped greatly increase efficiency and transparency within the systems at the same time for all the business units. This transformed the approach Grupo Komtes took towards managing projects.